Regulation

FUNDAMENTAL FESTIVAL 2027 RULES AND REGULATIONS

These Rules and Regulations apply to FundaMental Fest, the 2027 edition, organized by Arta Sinelui SRL, Tax Identification Number (CUI) 41126074, with its registered office at 19 Nichita Stănescu Street, Cluj-Napoca, Cluj County, registered with the Cluj Trade Registry under no. J12/2053/2019, taking place from 28 August 2027 at 10:00 a.m. until 29 August 2027 at 10:00 p.m., hereinafter referred to as the Organizer, in partnership with Arta Sinelui SRL. These Rules and Regulations contain the rules that must be observed by every Participant attending the event.

The Rules and Regulations are available at www.fundamentalfest.ro and will also be displayed at the Festival entrance.

The Organiser reserves the right to amend these Rules and Regulations at any time without prior notice to Participants. Any amendment will be displayed on the event website, www.fundamentalfest.ro, and at the entrance to the event venue, and will take effect immediately upon being displayed.

The starting times of Festival events, as well as the order of the programme in each area, may be changed unilaterally by the Organiser, without such changes giving rise to any form of claim or compensation by any Participant.

1. FESTIVAL

1.1. The access will be permitted from Saturday, 28 August, at 10:00 a.m. until Sunday, 29 August, at 10:00 p.m.

1.2 The access will be available by purchasing a General Pass, Explore Pass, Elevate Pass, sau bilet , or Single Workshop ticket each of which grants admission to both days of the Festival. One-day tickets will NOT be available. 

1.3. General Pass includes access to the Conference Area, Fitness & Yoga classes, Food & Drinks Area, Kids Area, Music Area and Massage Area. These areas will be clearly marked within the Festival grounds. 

1.4 Explore Pass includes all the benefits of the General Pass, together with access to two workshops of the holder’s choice. These two workshops may be selected by applying the 100% discount code sent to the customer’s email address after the purchase of an Explore Pass.

Elevate Pass includes all the benefits of the General Pass, together with access to 4 workshops of the holder’s choice. These 4 workshops may be selected by applying the 100% discount code sent to the customer’s email address after the purchase of an Explore Pass.

1.5. Access to the Festival is permitted only on the basis of a wristband issued by the Organizer at the Festival entrance upon presentation of a valid pass or invitation. Only an intact wristband worn on the wrist grants the Participant the right to enter the Festival grounds. The Organizer reserves the right, through its collaborators, to inspect wristbands whenever it considers necessary, both at the Festival entrance and throughout the Festival grounds. Maintaining the integrity of the wristband is the sole responsibility of the Participant, who shall be solely liable in the event of its loss, damage or destruction.

Access to individual workshops will be permitted only after purchasing one of the following: a General Pass together with the selected Single Workshop, an Explore Pass together with the selected Single Workshop, an Elevate Pass together with the selected Single Workshop, or a standalone Single Workshop ticket. , or Single Workshop ticket.

1.6. Participants must notify the Organiser’s representatives of any defect in the wristband at the time it is received and must immediately request its replacement or the correction of the defect. Failure to fulfil this obligation releases the Organiser from liability regarding the condition of the wristband, and the Participant loses the right to request its replacement.

1.7. Children under the age of 14 are granted free entry to the Festival upon presentation of supporting identification, provided that they are accompanied by an adult. They will receive a special wristband issued by the Organiser at the Check-in point. Children who have reached the age of 14 must pay the standard pass or admission ticket price.

1.8 Free access have also persons with disabilities, together with one companion. To obtain access, please send an email to mailto:contact@fundamentalfest.ro together with supporting documents.

1.9. Participation in the event is at the Participant’s own risk, and Participants declare that they are physically and mentally fit to attend. Persons with mental or physical conditions for whom crowded areas, loud noises or special sound, visual or audio effects may represent a risk assume full responsibility for any harm they may suffer as a result of attending the event.

1.10. Participants acknowledge that any commercial or advertising activity within the Festival grounds, as well as the promotion of products, services, activities, ideas, or cultural or political movements, is prohibited without the Organizer’s prior written consent.

1.11. All purchases made within the Festival grounds, including food, drinks, books and promotional materials, must be paid for ONLY by bank cardthrough POS terminals. Cash payments will not be accepted inside the Festival.

1.12. All designated and clearly marked areas must be respected, including the entrances to and exits from the Festival grounds.

1.13Participants must show respect and responsibility towards the environment, particularly because the venue is located within a protected area.

1.14. Separate waste collection bins will be provided colectare selectivă, and the waste will be recycled after the Festival. Please use the appropriate compartment for each type of waste.

1.15. Bringing food and alcoholic beverages into the Festival grounds is prohibited. Fruit is permitted.

1.16. Water may be brought into the Festival only in sealed containers.

1.17. Empty reusable plastic or metal bottles are permitted.

1.18. Bags with a capacity exceeding 30 litres are prohibited within the Festival grounds. Bags will be searched at the entrance.

1.19. All Participants are subject to a security check upon entry. Participants who refuse to undergo a security check will be denied access to the event.

1.20. Any items identified during checks at the entrance or within the Festival that do not comply with these Rules and Regulations will be confiscated and will not subsequently be returned. Participants may choose to leave the security check and place the relevant items in an area outside the Festival, such as their vehicle, or dispose of them in the bins specifically provided for such items. This option does not apply to illegal items or items held unlawfully.

1.21. If a Participant is found in possession of illegal items, such as drugs or narcotic substances, or items held unlawfully, such as a firearm possessed without a permit, the competent authorities will be notified and the necessary measures will be taken. If legally owned weapons are discovered during the security check, the Participant concerned will not be permitted to enter the Festival, as carrying such items is contrary to these Rules and Regulations. The Organiser reserves the right to prohibit such persons from entering the Festival and to remove them immediately from the Festival grounds

1.22. Participants may leave the Festival grounds with food or non-alcoholic beverages purchased inside the Festival, but such products may NOT be brought back into the Festival. They may be consumed outside the Festival grounds.

1.23. Folding chairs are permitted.

1.24. Pets are permitted only if kept on a leash and under the strict supervision of their owners, who assume full responsibility for them. The Organiser accepts no responsibility for the behaviour of pets present at the Festival; their owners remain solely liable.

1.25. Lost or found items must be brought to the Info Point, where they may be collected until Sunday, 29 August, at 10:00 p.m. After that time, the items may be collected from Cluj-Napoca. Please contact us by email to arrange collection.

1.26. The use of narcotic substances is governed by the applicable Romanian legislation.

1.27. Participants are prohibited from using fire by any means. Smoking will be permitted only in specially designated and clearly marked areas.

1.28. Alcoholic beverages will NOT be served within the Festival grounds.

1.29. Umbrellas of any size are prohibited

1.30. DSLR cameras are permitted.

1.31. Flash photography and photography during somatic practice workshops are prohibited.

1.32. Bringing drones into the Festival grounds and flying drones above the Festival are strictly prohibited.

1.33. Participants may film and photograph the areas to which they have access, but may use such material exclusively for personal purposes. Participants may publish photographs and recordings made at the Festival only to the extent that doing so does not infringe the image rights of other Participants or the rights of the Organizer. Participants must also be aware that, at the request of facilitators or partners, the Organiser may restrict or prohibit filming and/or photography during certain activities, performances or concerts. Such restrictions will be communicated through the Organiser’s own channels, including the website, social media, messages or event coordinators present at the venue. If a Participant fails to comply with this obligation, the Organiser will require the Participant to cease the unauthorised activity and/or remove the public posts, and the Participant may be held fully liable for any resulting damage.

1.34. The Organiser, its partners and accredited press representatives are entitled to record and photograph the event. Participants acknowledge that they may appear in such materials and may not assert any claims relating to rights over those materials. The Organiser and its partners are entitled to use the materials, publish them through various channels and include them in advertising campaigns. Participants may submit a written request to contact@fundamentalfest.ro asking the Organiser to remove certain published photographs; however, the Organiser does not guarantee that every request will be granted.

1.35. Bicycles are not permitted within the Festival grounds and must be parked in the specially designated area near the Festival entrance. Attaching bicycles to the fences surrounding the event is prohibited.

1.36. The starting times of Festival events, as well as the order of the programme in each area, may be changed unilaterally by the Organiser, without such changes giving rise to any form of claim or compensation by any Participant.

1.37. Pe teritoriul festivalului există zone de prim-ajutor semnalizate și indicate pe hartă, în caz de nevoie, în care vor fi active persoane calificate.

1.38. The Organiser provides security and guarding services within the Festival grounds through a qualified and accredited partner. During the event, Participants must respect the security personnel, cooperate with them and follow their instructions in the event of an emergency.

1.39. In the event of violence or conduct that endangers the physical integrity of others, the security personnel may decide to remove the persons involved from the Festival venue.

1.40Emergency exits are clearly marked within the Festival grounds and are also indicated on the Festival map. Please familiarise yourself with their locations in advance and follow the Organiser’s staff instructions in the event of an emergency.

2. PARKING

2.1. Vehicle access to the Festival venue, the “Romulus Vuia” Ethnographic Park, will be restricted. Participants may park their vehicles only in areas outside the Park.

2.2. Vehicles must be parked in accordance with the Organizer’s instructions.

2.3. The Organizer accepts no responsibility for parked vehicles or for personal belongings left inside them.

3. WARRANTIES AND LIABILITIES

3.1. The Organiser guarantees access to and use of the Festival services to every Participant holding a valid ticket.

3.2. The Festival dates may be changed unilaterally by the Organizer in the event of force majeure or an unforeseen event. The Festival dates will not be changed due to minor weather conditions, such as rain or cloudy weather, and the price of purchased tickets cannot be refunded in such circumstances.

3.3. . In the event of war, riot, terrorist attack, demonstrations, economic embargo, accident, fire, natural disaster, earthquake, flood, major electrical short circuit, epidemic, official decisions or other circumstances that cannot be foreseen or controlled by either the Organiser or the Participant, neither party shall be required to fulfil its obligations under these Rules and Regulations.

3.4. The Organiser reserves the right to change the programme times. The Participant is not entitled to claim compensation as a result of such changes.

3.5. The cancellation of an activity included in the programme communicated by the Organiser does not entitle the holder of a Festival pass, including a General Pass, to request a refund. A refund may be requested for a Single Workshop ticket corresponding to the scheduled date and time of the cancelled workshop by submitting a written request to mailto:contact@fundamentalfest.ro

3.6The Organiser accepts no responsibility for damage occurring within the Festival grounds or parking areas where such damage was not caused by defective organisation or negligence on the part of the Organiser, or where it was caused by severe weather events.

3.7. Once the Participant has received the wristband, the Organiser is no longer responsible for its integrity. The Participant is not entitled to claim compensation due to the loss or destruction of the wristband.

3.8. The Organiser is not responsible for actions taking place outside the Festival grounds.

3.9. Participants will be held liable for any and all damage caused to the Organiser, its collaborators or third parties as a result of failing to comply with applicable legal provisions or these Rules and Regulations.

3.10. The Organiser has the right, with immediate effect, to prohibit a Participant from accessing all or part of the Festival grounds, or to require the Participant to leave the Festival grounds, if the Participant breaches these Rules and Regulations or any applicable Romanian law.

4. INTELLECTUAL PROPERTY

4.1. The Organizer owns all intellectual property rights relating to trade names, logos, email addresses, domain names or URLs, signs used in correspondence, databases, graphic elements, emails, business cards and other materials, signs, logos and trademarks, as well as all materials, texts and information, whether registered or unregistered, appearing on fundamentalfest.ro or on other online channels or platforms in connection with the FundaMental Festival event. These may not be used, transferred, assigned, modified or distributed without the Organizer’s express prior written consent.

4.2. The Organizer also owns the intellectual property rights to all works created by its collaborators and/or employees in connection with the Festival, including photographs, video recordings, texts and graphic elements.